Case Study: Holovis

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About Holovis

Holovis is an experience design company headquartered in London with offices in Shanghai, Orlando and Lutterworth. They use emerging technologies including Virtual and Augmented Reality, interactivity and multisensory platforms to engage audiences, take them on transformative journeys and deliver compelling messaging for attractions, enterprise, simulation and brand communications. 

Some of their recent projects include an immersive storytelling attraction which seamlessly merges the physical world with a virtual one at Bollywood Parks™ Dubai, and the multisensory rollercoaster, Mystic Timbers, at Cedar Fair’s Kings Island in Ohio.

What was the challenge?

Before Corporate Traveller came on board, Holovis used another travel provider to arrange their business trips. However, due to poor service, Holovis’ in-house travel booker Ada often resorted to booking travel directly over the internet, which was time-consuming.

Holovis has a varied travel profile with staff travelling all over the world, often on complicated, multi-stop itineraries or in groups of up to seven colleagues. With offices in three countries, Holovis’ engineers, designers, developers, and sales and marketing staff can often be stationed abroad for many months. They frequently travel to visit their families and to attend meetings in other offices.

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The solution

Corporate Traveller was brought on board in 2009 to manage Holovis’ travel. Francesca the Expert Travel Consultant, arranges, manages and reviews travel on Holovis' behalf, often staying late to make last-minute changes that save the business money and Ada time.

With the Holovis team growing from 32 to 125 since joining Corporate Traveller, these are exciting times for the company. This exponential growth, however, brings extra challenges to its travel requirements with Ada needing to ensure the company sticks to its travel budget. As there are many last-minute flight bookings, this can be a challenge. Francesca and Peter, the Account Manager at Corporate Traveller, assist by keeping track of the travel spend on Ada’s behalf and produce regular reports for management purposes.

Results

With many last-minute requests, Corporate Traveller takes the stress away from Ada and saves her time too. Although Corporate Traveller provides an online booking tool to allow Ada to see the options and to book flights herself, she prefers to work with Francesca. 

Behind the scenes, Francesca works tirelessly to negotiate discounts and flexible corporate rates at Holovis’ regular hotels. She has saved the company £54,000 in better value hotel rates, flight amendment fee waivers and upgrades in the last 12 months. For a company that frequently has to make last-minute changes, this service is indispensable.

Client testimonial

Speaking about Francesca, Ada commented, “Francesca has been a great support to Holovis. As we have been working together for over two years, she has been our main contact for travel requests. Managing our accounts for so long, she has been able to learn the needs and preferences of our regular travellers, which makes our communication quite easy. Francesca has been pro-active in analysing our regular travel and speaks to hotel managers. Thanks to her, Holovis has benefited from some great savings by getting corporate rates in a few hotels.”

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